Dynamics 365 for Operations Logo
Project Accounting and Project Management with Microsoft Dynamics 365 for Operations

Microsoft Dynamics 365 for Operations provides deep functionality for mastering and managing projects for both Internal projects and External Projects

Project Accounting and Project Management Lifecycle Framework in Microsoft Dynamics 365 for Operations
Project Accounting and Project Management Lifecycle Framework in Microsoft Dynamics 365 for Operations

Plan, create, manage, control, and complete projects for your organization including time and materials, fixed price, and internal projects like investment, cost, and time projects. You can create a project hierarchy comprising multiple subprojects in Microsoft Dynamics 365 for Operations. Easily plan projects, large or small, by matching work requirements with available resources. Work breakdown structure templates make it easy to quickly plan common types of projects. Task requirements (skills, education, experience) help find the right resource for the job. Track Budget to Actuals, Utilization as shown in the Project workspace below

Project Management Workspace in Microsoft Dynamics 365 for Operations
Project Management Workspace in Microsoft Dynamics 365 for Operations

Key Project Management functionality includes:

  • Work Breakdown Structure: Create your own hierarchical work breakdown structure for more detailed control. Add specific information to these activities including schedule, requirements, estimated cost and revenue, and worker attributes.
    Ability to integrate with Microsoft Project out of the box. This feature provides support to open and manage the project work breakdown structure using the Microsoft Project Client Application. The project manager is able to publish any changes back to Finance and Operations project work breakdown structure.
    Work Breakdown Structure in Microsoft Dynamics 365 for Operations profile ability to define and track the project at a granular level
    Work Breakdown Structure in Microsoft Dynamics 365 for Operations profile ability to define and track the project at a granular level
  • Resource Scheduling: Microsoft Dynamics 365 for Operations provides capability to schedule resources including employees, contractors, equipment, tools and other resources based on skills, availability and other factors.
    • Schedule tasks and allocate resources.
    • Schedule across legal entities
    • Schedule equipment, employees, contractors based on skills, availability
    • Soft book and hard book resources
    • Track schedules, manpower usage, and cost-to-complete.
    Resource Scheduling capability in Microsoft Dynamics 365 for Operations
    Resource Scheduling capability in Microsoft Dynamics 365 for Operations
    Mobile Optimized Timesheet and Expense Entry in Microsoft Dynamic 365 for Operations
    Mobile Optimized Timesheet and Expense Entry in Microsoft Dynamic 365 for Operations
    Project Timesheets and Employee Expenses: Capture project time and expense quickly and accurately in Microsoft Dynamics 365 for Operations. Enter timesheets through project time management or mobile app. Both Time-entry and Expenses are supported by an approval process. Charge travel-related expenses against specific projects with expense management. Native integration with expense management enables expenses to be distributed to a single project or spread across multiple projects.
    Mobile Optimized: The solution is optimized to mobile devices so employees and contractors can easily enter time sheets, expenses on a mobile device and managers can view and approve transactions such as time sheets, purchase orders and expenses.
  • Billing: Microsoft Dynamics 365 for Operations provides support for Time and Material, Fixed Fee and milestone based billing. Key functionality includes:
    • Itemize project costs, employee hours, materials used, and fees incurred to projects. Streamline billing of projects by creating and editing invoice proposals for hours, expenses, items, sales orders, fees, subscriptions, advance and deduction payments, or milestones.
    • Split billing enables shared project costs between multiple customers or internal organizations.
    • Retention terms can be specified on customer invoices and vendor payments. Approval workflow ensures accurate project invoices before they are sent to the customer. Schedule payments to project vendors when you receive payments from customers (pay when paid). Retain part of payment to a vendor.
    • Funding limits enforce contractual caps on project costs.
  • Revenue Recognition: Microsoft Dynamics 365 for Operations provides capability to recognize actual costs to avoid potential cost overruns. Post and accrue revenue for fixed price based on completion percentage or completed contract. Accrue revenue or capitalize costs for time-and-material projects to recognize gross margin.
    • Investment Projects Handle WIP for investment projects during the project before final elimination of the WIP value to a fixed asset upon completion.
    • Time and Material: Post WIP for unbilled revenue
    • Fixed Fee projects: Measure and Track Percentage Complete and post WIP. Accrue or Defer revenue recognition
  • Project Budgeting and Cost Control: Manage projects with forecast (hour, expense, item, fee, on-account) and budgets in Microsoft Dynamics 365 for Operations. Project budgets are workflow-enabled for approval of original budgets and revisions. Maintain project cost control by summarizing actual cost, committed cost, and remaining budget to discover total expected cost, and compare with the original budget. Measure utilization rates by comparing actual hours to budgeted hours. Compare the status of invoiced and chargeable transactions of a project or contract with the project quotation. Project Statements fully integrate with Excel Power Pivot
    Cost Control Statements from Microsoft Dynamics 365 for Operations
    Cost Control Statements from Microsoft Dynamics 365 for Operations
For more information about deploying Project Management and Project Accounting functionality with Microsoft Dynamics 365 for Operations please email us at info@hitachisolutions.com.